Held Monday, 13 October 2025
Strategic Planning & Volunteer Support
The annual review of progress against the 2025-2030 OACT Strategic Plan is scheduled for the next Board meeting, to be held late November. A copy of the Strategic Plan is at; Orienteering-ACT-Strategic-Plan-2025-2030.pdf.
Coaching Coordination, ASOC & Sporting Schools Support
The Board congratulates the ACT ASOC Team on their success in Brisbane, winning the ASOC trophy. We note that no one mispunched in any event which is a testament to the skills and dedication across the team. Additionally, ACT became the only Australian team ever to get their name etched on the Southern Cross Junior Challenge Trophy (in a tie with NZ Harua). The Board also thanks and congratulates the team coach, officials and parents who assisted throughout the carnival.
Valerie Barker has received an Orienteering Australia award for Services to Australian Schools Orienteering Championships. The Board congratulates and gives a hearty thanks to Valerie for her extensive service and passion for ASOC and supporting the ACT ASOC Team over the years.
Finance
OACT is projecting a small end of year loss, however the finances remain in a healthy state. An auditor has been engaged for the 2025 Annual Statements. The Board thanked Emily Stewart-Reed for standing in as the Treasurer (in addition to her role as Secretary) while Andrew Cheffers was away.
Participation & Events
The Discover Orienteering event on 8th October was very successful, with over 60 attendees. Kudos to David Stocks for leading it. Thanks also to Andrew Cheffers who has volunteered to continue as the ‘Welcome Person’ for the upcoming Twilight series.
Each year, the Board sets entry fees that cover a set of base costs for all events that are non-Championship or Carnivals. If a club is organising an event and wants additional things (e.g. prizes, participation gifts), they need to increase the entry fees to cover the extra costs. We need to communicate that the clubs have agency in this respect, but also that any event that goes outside of the set base costs requires Board approval in advance. The Board will not retrospectively approve invoices for non-approved payments —it will be up to the club and individuals to decide how to cover those extra costs.
The Board agreed out of session that we will implement late entry for ACT League events for a limited set of courses: Very Easy, Easy, Mod 2, and the second-shortest Hard (usually H3 or H4). The late entry fee will be +50% of the standard entry price (applicable to members and non-members). This change will be communicated well ahead of the 2026 events.
Other Business
The Board thanked the Scowns for their oversight of the repairs to the Giralang equipment shed.
Office opening hours were discussed. Any changes will be notified in advance through the website and weekly eNews.
The next meeting (final meeting for the calendar year) will be 7.30pm 24th November 2025.